Welcome to the Piano World Piano Forums
Over 2 million posts about pianos, digital pianos, and all types of keyboard instruments
Join the World's Largest Community of Piano Lovers (it's free)
It's Fun to Play the Piano ... Please Pass It On!

Gifts and supplies for the musician
SEARCH
the Forums & Piano World

This custom search works much better than the built in one and allows searching older posts.
(ad 125) Sweetwater - Digital Keyboards & Other Gear
Digital Pianos at Sweetwater
(ad) Pearl River
Pearl River Pianos
(ad) Pianoteq
(ad) P B Guide
Acoustic & Digital Piano Guide
Ad (Piano Sing)
How to Make Your Piano Sing
Who's Online
123 registered (Anita Potter, ando, accordeur, AndyJoe, 36251, 37 invisible), 1557 Guests and 12 Spiders online.
Key: Admin, Global Mod, Mod
Quick Links to Useful Piano & Music Resources
Our Classified Ads
Find Piano Professionals-

*Piano Dealers - Piano Stores
*Piano Tuners
*Piano Teachers
*Piano Movers
*Piano Restorations
*Piano Manufacturers
*Organs

Quick Links:
*Advertise On Piano World
*Free Piano Newsletter
*Online Piano Recitals
*Piano Recitals Index
*Piano & Music Accessories
*Music School Listings
* Buying a Piano
*Buying A Acoustic Piano
*Buying a Digital Piano
*Pianos for Sale
*Sell Your Piano
*How Old is My Piano?
*Piano Books
*Piano Art, Pictures, & Posters
*Directory/Site Map
*Contest
*Links
*Virtual Piano
*Music Word Search
*Piano Screen Saver
*Piano Videos
*Virtual Piano Chords
(ad) Estonia Piano
Estonia Pianos
Topic Options
#2047277 - 03/12/13 09:49 PM waiting list etiquette
Barb860 Offline
1000 Post Club Member

Registered: 04/11/09
Posts: 1646
Loc: northern California
How do you handle your waiting list/wait list? Some questions:

1. As a teacher, when you contact someone on your wait list to notify them about an opening, do you give them 24 hours to get back to you, or 12, or..."I have to know right now if you want the lesson time"....? if you are leaving a voice mail message, or emailing.

2. Teachers, do you stay in contact with folks on your wait lists? example: you call them every couple of months to say "no openings yet, do you still want to be on my wait list", that sort of thing?

students/families: what do you think is a good procedure?

Thanks.



Edited by Barb860 (03/12/13 09:50 PM)
_________________________
Piano Teacher

Top
(ad) Piano & Music Accessories
piano accessories music gifts tuning and moving equipment
#2047297 - 03/12/13 10:07 PM Re: waiting list etiquette [Re: Barb860]
Peter K. Mose Offline
1000 Post Club Member

Registered: 01/06/12
Posts: 1382
Loc: Toronto, Ontario
I think you need to give people a couple of days to get back to you, and ideally you would let them know the situation a couple weeks or more ahead of time, when you first learn a student is leaving your studio and freeing up a slot.
.
Students don't normally leave a piano studio from one day to the next - especially if you have a withdrawal policy - so there should be some time for you to manoeuver.

But this is an enviable problem, Barb!

Top
#2047303 - 03/12/13 10:22 PM Re: waiting list etiquette [Re: Barb860]
ezpiano.org Offline
1000 Post Club Member

Registered: 05/10/11
Posts: 1027
Loc: Irvine, CA
1. I think I would email all the people in waiting list at once and first come first serve. Whoever get back to me first get the slot.

2. I only including them into my monthly newsletter so that they know what is going on in my studio. No, I do not send another email to say that hey, I still not having opening.
_________________________
http://ezpiano.org
Piano lessons in Irvine, CA
Watch the introduction video on YouTube
@ http://bit.ly/Ready123

Top
#2047316 - 03/12/13 10:35 PM Re: waiting list etiquette [Re: ezpiano.org]
currawong Offline
5000 Post Club Member

Registered: 05/15/07
Posts: 5976
Loc: Down Under
Originally Posted By: ezpiano.org
1. I think I would email all the people in waiting list at once and first come first serve. Whoever get back to me first get the slot.
I wouldn't call that a "waiting list" you have, then. I'd call it a waiting group, as no-one has priority. I don't know about you, but in my ordinary life there are times when I'm unable to answer an email straight away, and it's not because of any lack of interest. If I was on top of a waiting list I'd find it a bit unfair if someone else got the spot simply because I was working when the email came in, and couldn't answer for a couple of hours.
_________________________
Du holde Kunst...

Top
#2047358 - 03/12/13 11:39 PM Re: waiting list etiquette [Re: Barb860]
Jeff Clef Offline
4000 Post Club Member

Registered: 10/05/08
Posts: 4441
Loc: San Jose, CA
It's a good tool, anyway, to get them on board with the idea, in your studio policy, of giving proper notice. It helps an orderly and seemly transfer process for all parties. With a 30-day-notice, there should be adequate time for notifications, replies, interviews, and scheduling the new students.

Frankly, I'm not so sure about using the Filene's Basement Wedding Dress Sale method for filling studio vacancies. And even there, teams plan ahead. I would hate to see that place the night when the doors close after the event. Is that the kind of studio you want?

"...2. Teachers, do you stay in contact with folks on your wait lists? example: you call them every couple of months to say "no openings yet, do you still want to be on my wait list", that sort of thing?..."

I would think a note, sent out quarterly with the statements, thanking them for their interest in your studio and asking them to let you know if they still wish to be on the list, or are now studying elsewhere. That is civil, and a reminder that you haven't forgotten about them. You could even invite them to recitals.
_________________________
Clef


Top
#2048714 - 03/15/13 01:42 PM Re: waiting list etiquette [Re: Barb860]
Bluoh Offline
Full Member

Registered: 12/20/11
Posts: 421
Loc: Canada
Do set a limit on how long you're willing to hold a spot for them. I would call one at a time; if the first one doesn't want it, I'll move onto the next name.

A newsletter would be a good idea (esp if they check their emails often). Don't be too frank about it and say "Sorry, no opening for you yet", but thank them for their patience, etc.

Sometimes they've found another teacher already, so do give them a deadline to get back to you.

Top
#2048719 - 03/15/13 01:51 PM Re: waiting list etiquette [Re: Bluoh]
Barb860 Offline
1000 Post Club Member

Registered: 04/11/09
Posts: 1646
Loc: northern California
Yes, setting a time limit to commit about an opening is necessary and that's what I would like suggestions on. As I call folks on the wait list, they say things like, "Judy has basketball at that time, let me see if it can be changed and get back to you, but this program doesn't end for another 2 months...." that sort of thing.


Edited by Barb860 (03/15/13 01:52 PM)
_________________________
Piano Teacher

Top
#2049978 - 03/17/13 11:21 PM Re: waiting list etiquette [Re: Barb860]
Monica K. Offline

Platinum Supporter until Dec 31 2012


Registered: 08/10/05
Posts: 17815
Loc: Lexington, Kentucky
Three days sounds reasonable to me (but I would suggest trying to contact the family multiple ways-- email, phone message, etc.). One day or 12 hours does not seem fair.
_________________________
Mason & Hamlin A -- 91997
My YouTube channel: http://www.youtube.com/pianomonica

Top

Moderator:  Ken Knapp 
What's Hot!!
Christmas Header
Christmas Lights at Piano World Headquarters in Maine 2014
-------------------
The December Free Piano Newsletter
-------------------
Forums Rules & Help
-------------------
ADVERTISE
on Piano World

The world's most popular piano web site.
-------------------
PIANO BOOKS
Interesting books about the piano, pianists, piano history, biographies, memoirs and more!
(ad) Yamaha CP Music Rest Promo
Yamaha CP Music Rest Promo
(ad) HAILUN Pianos
Hailun Pianos - Click for More
Ad (Seiler/Knabe)
Knabe Pianos
(125ad) Dampp Chaser
Dampp Chaser Piano Life Saver
(ad) Lindeblad Piano
Lindeblad Piano Restoration
Sheet Music Plus (125)
Sheet Music Plus Featured Sale
New Topics - Multiple Forums
Veritune and rescaling
by kennyz
Today at 09:29 AM
Never thought it would end up at that instrument ...
by fatast
Today at 05:45 AM
Is Yelp reliable for evaluating piano stores?
by Le Chiffre
Today at 02:08 AM
Guide to Teaching
by Arghhh
Today at 12:39 AM
Making a New York Steinway sound like a Hamburg Steinway
by nphase
Yesterday at 10:24 PM
Forum Stats
77375 Members
42 Forums
160033 Topics
2350138 Posts

Max Online: 15252 @ 03/21/10 11:39 PM
Gift Ideas for Music Lovers!
Find the Perfect Gift for the Music Lovers on your List!
Visit our online store today.

Visit our online store for gifts for music lovers

 
Help keep the forums up and running with a donation, any amount is appreciated!
Or by becoming a Subscribing member! Thank-you.
Donate   Subscribe
 
Our Piano Related Classified Ads
|
Dealers | Tuners | Lessons | Movers | Restorations | Pianos For Sale | Sell Your Piano |

Advertise on Piano World
| Subscribe | Piano World | PianoSupplies.com | Advertise on Piano World | Donate | Link to Us | Classifieds |
| |Contact | Privacy | Legal | About Us | Site Map | Free Newsletter | Press Room |


copyright 1997 - 2014 Piano World ® all rights reserved
No part of this site may be reproduced without prior written permission